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Ventura County Ventura County
  • Board of Supervisors
    • District 1 – Supervisor Matt LaVere
    • District 2 – Supervisor Linda Parks
    • District 3 – Supervisor Kelly Long
    • District 4 – Supervisor Bob Huber
    • District 5 – Supervisor Carmen Ramirez
    • Agendas, Documents and Broadcasts
  • Government
    • Government
      • Administration
      • Apply for County Employment
      • Board of Supervisors
      • Budget and Finance
      • California State Agency Directory
      • City Governments
      • County Job Listings
    • Govt Continued
      • County Organization Chart
      • County Strategy & Performance
      • Departments
      • Downloadable Forms
      • Elected Officials
      • Find A Service
      • Find Our Offices
    • Govt Continued 2
      • GIS and Mapping
      • How to Contact the County
      • Integrated Pest Management
      • Meetings and Broadcasts
      • Mission Statement
      • Plans, Studies, and Ordinances
      • Property Tax
    • Govt Continued 3
      • Quick Facts for Ventura County
      • SB 272
      • Superior Court Case Information
      • Tax Rate Inquiry
      • Top Officials Compensation
      • What’s My Zoning?
      • Who Is My State Legislator
  • Departments/Services
    • Departments
      • Agricultural Commissioner
      • Airports
      • Animal Services
      • Area Agency on Aging
      • Assessor’s Office
      • Auditor-Controller’s Office
      • Board of Supervisors
      • Child Support Services
      • Civil Service Commission
      • County Clerk & Recorder / Elections
      • County Executive Office
      • District Attorney
      • Fire Department
      • General Services Agency
      • GIS and Mapping
      • Grand Jury
    • Dept. Continue
      • Harbor Department
      • Health Care Agency
      • Human Resources
      • Human Services Agency
      • Information Technology Services
      • Library
      • Medical Examiner’s Office
      • Parks Department
      • Probation Agency
      • Public Defender
      • Public Works Agency
      • Regional Energy Alliance
      • Resource Management Agency
      • Retirement Association (VCERA)
      • Sheriff’s Office
      • Treasurer-Tax Collector
      • Ventura County Law Library
    • Emergency Services
      • Emergency Medical Services Agency
      • Emergency Notifications
      • Emergency Preparedness Office (HCA)
      • Medical Examiner’s Office
      • Office of Emergency Services (VSCO)
      • Ready Ventura County
      • VC Medical Center/Santa Paula Hospital
      • Ventura County Fire Department
      • Ventura County Sheriff’s Crime Map
      • Ventura County Sheriff’s Office
    • Health and Human Services
      • Access to Health Coverage
      • Adult & Senior Services
      • Child & Youth Services
      • Crisis and Emergency Services
      • Employment & Financial Assistance
      • Food Assistance and Healthy Eating
      • Healthy Activities
      • Program and Services Directories
      • Services for Homeless People
      • Veteran Services
  • Business
    • Become a Vendor
    • Business Assistance and Resources
    • Emergency Preparedness for Business
    • Employment and Training
    • Licenses, Regulations and Permits
    • Maps
    • Property Taxes
    • Start a Business
    • Taxes and the Assessor’s Office
  • Live/Work
    • Employment
      • County Employee Fraud Hotline
      • Employee Assistance Program
      • Employment, Training and Education
      • Volunteering for the County
      • Workforce Development Board
      • Working for the County of Ventura
      • Youth Employment
    • Residents
      • Animal & Pets
      • Certificates, Registration & Records
      • Consumer Rights & Protection
      • Education
      • Housing
      • Parks Department
      • Public Safety & Courts
      • Shelters
      • Social Services
      • Taxes, Fines, Fees & Permits
      • Voting
    • Visitors
      • California Welcome Center
      • Campgrounds
      • Parks
      • Harbor Department
      • Ventura County Bike Trails
      • Transportation
      • Things to Do in Each Community
      • Visitor & Convention Bureaus
      • Ventura County Wine Trail
      • Welcome to Ventura County
    • Environment
      • Air Quality
      • Drive Clean
      • Clean Power Alliance
      • Energy Efficiency
      • Environmental Health
      • Going Green
      • Graffiti Removal
      • Green Building
      • Green Business
      • Planning and Land Use
      • Tri-County Regional Energy Network
      • Waste and Recycling
      • Water Quality

Procurement Services

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Procurement Home

County of Ventura Vendor Guide

The Vendor Information Portal (VIP) application allows the public to review opportunities with the County and registered vendors to respond to solicitations:

  • Review competitive solicitations.
  • Register to receive notices of upcoming events.
  • Respond and present offers.

The Vendor Self Service (VSS) application allows vendors currently doing business with the county to:

  • Register and maintain vendor account information.
  • Submit online invoices.
  • View financial transaction (Orders, Scheduled Payments, and Disbursements) and history.

Ventura County Procurement Services Earned The Excellence in Procurement Award For 2000 – 2019

800 South Victoria Avenue,  Ventura, CA  93009
Information: (805) 654-3750
Brown Mail Number: L#1080

Staffing and Assignments – contact information

Roundtable Meeting Information

Virtual Roundtable 

Procurement Forms & Policies

  • Emergency Procurement
  • IT Approval

Reference Guide

  • Procurement Thresholds Guide
  • Procurement Reference Guide

Rapid Acquisition Program (RAP) Procedures:

To improve operational efficiency, GSA Procurement Services initiated the Rapid Acquisition Program (RAP). RAP will enable County Agencies/Departments to more quickly process small purchases up to $10,000 by eliminating processing delays caused by redundant data entry. Participating Agency/Department users will receive Ventura County Financial Management System (VCFMS) authorization to create purchase order (PC) documents for small purchases.

  • Procedures Manual
  • Quotation Tabulation Spreadsheet
  • How to enter a RAP purchase order in VCFMS

Request to Waive Bidding Requirements:

Only for use when a product can “only” be purchased from one supplier, e.g., license, patent or copyright agreement.

  • Submit Request to Waive Bidding Requirements with requisition.

NOT to be used if the following criteria applies:

  • Personal preference for product or vendor;
  • Cost, vendor performance, and local service (this may be considered an award factor in competitive bidding).
  • Features which exceed the minimum department requirements.
  • Explanation for the actual need and basic use for the equipment, unless the information relates to a request for Unique factors (refer to questions 2 and 3 from the Criteria for Request to Waive Bidding Requirements/Sole Brand form).
  • A request for No substitution submitted without justification. This is a sole source/sole brand request requiring detailed justification including established Request to Waive Bidding Requirements/sole brand criteria.

VCFMS Procedures

  • Cancelling a RQS
  • CT Renewal CrossWalk
  • Requisition (RQS) Checklist
  • VCFMS Doc Codes
  • Video on How to check RQS Status – Part I
  • Video on How to check RQS Status – Part II
  • Video on How to edit a CT
  • Video on How to Modify a Purchase Order That References a RQS

Insurance Procedures:

  • Insurance Requirements
  • Insurance Waiver
  • Sole Proprietorship
  • COUNTY- Legacy Insurance – GUIDE
  • EBIX – Third Party Insurance Handling – HOW TO GUIDE

COUNTY – LEGACY INSURANCE

EBIX – VENDOR INSURANCE STATUS

Forms:

  • Credit Card Request
  • Emergency Justification Form
  • How did we do?
  • HR Checklist for Determination of Worker Status
  • Insurance Waiver
  • Request to Waive Bidding Requirements
  • Requisition (RQS) Checklist
  • Sole Proprietorship
  • Vendor Performance Of A Problem Vendor

Buying Green:

  • Ventura County’s Green Purchasing Program
  • Eat Sustainably/Gardening
  • IPM (Integrated Pest Management)
  • Less Toxic Cleaning Products in the Home and Garden
  • National Association of Counties (NACO), Green Purchasing
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Contact Info

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  • 800 S. Victoria Ave.
  • (805) 654-5000
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  • www.ventura.org
  • Find our other offices

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