General Accounting Division
Amy Herron, Chief Deputy
It is the primary mission of the Auditor-Controller’s Office General Accounting Division to:
- Provide timely and accurate disbursement processing of County funds while maintaining an exceptional level of customer service.
- Assure that all vendors and employees of the County of Ventura, Superior Courts, and Special Districts are accurately paid in a timely manner.
- Actively promote and monitor compliance with appropriate State and Federal financial and tax laws and regulations, County policy, negotiated labor Memorandums of Agreement and appropriate internal controls.
- Ensure that all expenditure transactions are properly recorded in the accounting, payroll and retirement earnings systems, and that all accounts are reconciled on a routine and timely basis.
The Accounts Payable team is responsible for all centralized processing of payments for goods, services, and other expenses for the County ( purchase orders, claims, contracts, employee reimbursements ). Our goal is to ensure accurate and timely vendor disbursements in compliance with County established policies and procedures, government code and rules and regulations of Federal, State and Local agencies. Annually, we service over 30,000 vendors consisting of 80,000 disbursements totaling over $600 million. We provide timely, accurate preparation and submission of 2,100+ IRS Form 1099, quarterly reporting of Sales and Use Taxes, and statutory State and Federal reports.
The Payroll team is responsible for all centralized aspects of County payroll including: employee and retirement compensation and earnings calculations; direct deposit and check generation, Federal and State tax deposits; reconciliation of time/pay reported; and timely, accurate submission of statutory and regulatory State and Federal forms and reports. We coordinate activity with County Executive Office, Human Resources, Labor Relations and Benefits Administration within the Ventura County Human Resources Payroll System (VCHRP), and retirement earnings reporting with the Ventura County Employee’s Retirement Association (VCERA). We coordinate and interface with other systems including financial, budget, collection and billing, and warrant reconciliation. Our goal is to provide essential service for accurate and timely compensation and retirement reporting to 8,600+ County, District and Superior Court employees for gross payroll in excess of $680 million.